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Bylaws
Section 1.
Name. The organization shall be known as the Association of Educators in Imaging and Radiologic Sciences, Inc., herein referred to as the Association or AEIRS.
Section 2.
Purpose. The purpose of the organization is educational and scientific, including, but not limited to the following:
a. To encourage the exchange of educational concepts and methodologies at all program levels of imaging and radiologic sciences.
b. To stimulate interest in academic advancement and education as a career option.
c. To advance the profession of imaging and radiologic sciences and its related areas through encouragement of its members to conduct research and disseminate their works through presentation and publication.
d. To foster attitudes which strive for a standard of excellence in the provision of health and imaging and radiologic health care.
Section 3.
Governing Authority. The Association is incorporated under the laws of the state of Kentucky pursuant to Articles of Incorporation filed in November 1985. The Association shall be governed by these Bylaws as amended from time to time in accordance with the provisions hereof. These Bylaws shall not conflict with the Articles of Incorporation. All provisions of these bylaws shall apply to the Association except when in conflict with state or federal laws respecting non-profit corporations.
Section 1.
Categories of Membership. The membership of the Association shall consist of the following categories:
a. Active Members. Active members shall be individuals who hold current registration with the American Registry of Radiologic Technologists, the American Registry of Diagnostic Medical Sonographers, the Nuclear Medicine Technology Certification Board, the Medical Dosimetrist Certification Board, or equivalent credentials. Active members shall be involved in the advancement and furthering of education in the imaging and radiologic sciences.
b. Associate Members. Associate members shall be individuals who have an interest in the Association, but do not qualify as an active member. Associate members shall have all the privileges and obligations of the Association except the right to vote and hold office or serve as chairperson of committees.
c. Charter Members. Charter members are the founding members of the Association. Charter members shall have their membership dues maintained at the original membership fee. Charter members shall have all the privileges and obligations of active members.
d. Life Members. Life members shall be members of the Association who have rendered outstanding services and shall be approved by the membership, upon recommendation of the Board of Directors, by majority vote during the annual election of officers. Life members shall pay no dues. Life members shall be identified as either active or associate members based on their qualifications and shall have the privileges and obligations of their membership category.
e. Honorary Members. Honorary members shall be those individuals, who because of the interest they have evidenced in the activities and aims of the Association, the Association wishes to honor. Honorary members shall be approved by the membership, upon recommendation of the Board of Directors, by majority vote during the annual election of officers. Honorary members shall pay no dues and shall have all the privileges and obligations of the Association except the right to vote and hold office or serve as chairperson of committees or liaison to outside organizations.
f. Retired Members. Retired members shall be those retired individuals who have been active or associate members in good standing and who request this category of membership. Retired members shall pay dues at one-half rate and shall only be extended the privilege of receiving correspondence and notifications sent by the Association.
Section 2.
Approval. All candidates for membership shall submit the prescribed application form properly completed, together with the required fees, and shall furnish any additional information as may be required. The Operations Manager shall identify the approved candidate as either active or associate based on the individual's qualifications. The Board Chair shall be consulted, when necessary.
Section 3.
Termination. The Board of Directors, by affirmative vote of two-thirds of all of the members of the Board, may suspend or expel a member for cause after an appropriate hearing, and may, by a majority vote of those present at any regularly constituted meeting, terminate the membership of any member who becomes ineligible for membership, or suspend or expel any member who shall be in default in the payment of dues as specified in these Bylaws.
Section 1.
Annual Meeting. The Association shall hold the Annual Meeting. The Board of Directors will select the time and location of the meeting.
Section 2.
Notification. Written notice shall be given to all members not less than 90 days prior to the date fixed for the beginning of the Annual Meeting.
Section 3.
Cancellation. In the event of a national emergency or other circumstance prohibiting the holding of the Association’s Annual Meeting, the Board of Directors may cancel or reschedule and prompt notices thereof shall be given to all members of the Association.
Section 1.
General Powers. The activities and affairs of the Association shall be conducted by the Board of Directors.
Section 2.
Composition. The Board of Directors shall consist of seven (7) members: The President, President-Elect, immediate Past President, Secretary/Treasurer, and three (3) Directors-at-Large. The immediate Past President shall serve as Chair of the Board.
Section 3.
Regular Meetings. The Board of Directors shall hold a meeting every six weeks in addition to the pre-Annual, Mid-year and Strategic Planning meetings.
Section 4.
Special Meetings. Special meetings of the Board of Directors may be called by the Chair or shall be called by the Secretary/Treasurer upon written request of four or more members of the Board of Directors.
Section 5.
Quorum. The presence of a majority of the Board of Directors including at least the Chai of the Board or President shall constitute a quorum.
Section 6.
Vacancies. Vacancies shall be filled by a majority vote of the Board of Directors.
Section 7.
Executive Committee. The Executive Committee of the Board of Directors shall consist of the Chair of the Board, President, and President-Elect.
Section 8.
Termination. The Board of Directors shall remove any board member by a unanimous vote for dereliction of duty or conduct detrimental to the Association of Educators in Imaging and Radiologic Sciences, Inc.
Section 1.
General Powers. The activities and affairs of the Association shall be conducted by the Board of Directors.
Section 2.
Composition. The Board of Directors shall consist of seven (7) members: The President, President-Elect, immediate Past President, Secretary/Treasurer, and three (3) Directors-at-Large. The immediate Past President shall serve as Chair of the Board.
Section 3.
Regular Meetings. The Board of Directors shall hold a meeting every six weeks in addition to the pre-Annual, Mid-year and Strategic Planning meetings.
Section 4.
Special Meetings. Special meetings of the Board of Directors may be called by the Chair or shall be called by the Secretary/Treasurer upon written request of four or more members of the Board of Directors.
Section 5.
Quorum. The presence of a majority of the Board of Directors including at least the Chai of the Board or President shall constitute a quorum.
Section 6.
Vacancies. Vacancies shall be filled by a majority vote of the Board of Directors.
Section 7.
Executive Committee. The Executive Committee of the Board of Directors shall consist of the Chair of the Board, President, and President-Elect.
Section 8.
Termination. The Board of Directors shall remove any board member by a unanimous vote for dereliction of duty or conduct detrimental to the Association of Educators in Imaging and Radiologic Sciences, Inc.
Section 1.
Establishment of Committees. The Board of Directors shall establish committees as deemed necessary to carry out its strategic plan. Such committees shall be responsible to the Board of Directors and may be altered or eliminated at any time by the Board of Directors.
Section 2.
Committee Appointments. Committees will be appointed by the President with subsequent ratification by the Board of Directors. Committees will be constituted in such a manner as to encourage as wide a representation as possible of the Association’s membership.
Section l.
Fiscal Year. The fiscal year of the Association shall begin on the first day of April and end on the last of March in each year.
Section 2.
Dues and Fees. Annual dues for all categories of membership and fees shall be determined by a two-thirds vote of the members present and voting at the Annual Meeting. Notice of such vote shall be given to the members at least thirty (30) days in advance. The application fee for Active and Associate Members shall be uniform and not exceed $5.
Section 3.
Payment of Dues. Dues shall be payable within sixty (60) days of the renewal date. Members who have not renewed within 60 days of the expiration date, will be listed as dropped and will not be able to receive membership benefits.
Section 4.
Paid Staff. The employment of paid staff shall be authorized by the Board of Directors as may be needed to fulfill the objectives of the Association. The Board of Directors shall determine the compensation for said staff.
Meetings of the Association shall be governed by the rules contained in the latest edition of ROBERT’S RULES OF ORDER, REVISED in all cases to which they are applicable and in which they are consistent with these Bylaws.
These Bylaws shall be reviewed during the third quarter of each odd-numbered year. Any proposed amendments are to be included in the Bylaws Committee mid-year report for Board review at the Mid-year Board meeting. The Board of Directors can propose additional amendments after review of the committee’s amendments. They may be amended or repealed by the affirmative vote of two-thirds of the members present and voting at the Annual Meeting provided that written or electronic notice of such proposed amendments shall be sent to the membership at least 30 days prior to the Annual Meeting.
A quorum shall consist of twenty-five percent of the voting members registered at the annual meeting including at least two officers.
The Board of Directors and paid staff of AEIRS shall be indemnified for liability incurred in connection with the defense of any action in which they are made a party to by reason of serving in an elected or appointed capacity. No one shall be indemnified when adjudged liable for negligence or misconduct in the performance of duty.
In the event of dissolution of AEIRS, all its assets remaining after payment of its obligations shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific, charitable or educational purposes consistent with those of the Association as determined by the Board of Directors.
Updated February 5, 2025.
