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Bylaws
Section 1.
Name. The organization is known as the Association of Educators in Imaging and Radiologic Sciences, Inc., herein referred to as the Association or AEIRS.
Section 2.
Purpose. The purpose of the organization is educational and scientific, including but not limited to the following:
a. To encourage the exchange of educational concepts and methodologies at all program levels of imaging and radiologic sciences.
b. To promote academic advancement and professional practice in education.
c. To advance the profession of imaging and radiologic sciences and related fields by encouraging members to conduct research and disseminate their work through presentation and publication.
d. To foster attitudes which strive for a standard of excellence in the provision of health and imaging and radiologic health care.
Section 3.
Governing Authority. The Association is incorporated under the laws of the state of Kentucky pursuant to Articles of Incorporation filed in November 1985. The Association shall be governed by these Bylaws as amended from time to time in accordance with the provisions hereof. These Bylaws shall not conflict with the Articles of Incorporation. All provisions of these bylaws shall apply to the Association except when in conflict with state or federal laws respecting non-profit corporations.
Section 1.
Categories of Membership.
a. Active Members. Active members are individuals who hold current registration with the American Registry of Radiologic Technologists, the American Registry of Diagnostic Medical Sonographers, the Nuclear Medicine Technology Certification Board, the Medical Dosimetrist Certification Board, or equivalent credentials. Active members have all rights, privileges, and obligations of membership including the right to vote, hold office, and serve as committee members.
b. Associate Members. Associate members are individuals who have an interest in the Association, but do not qualify as an active member. Associate members have all the privileges and obligations of membership except the right to vote, hold office, or serve as chairperson of committees.
c. Charter Members. Charter members are the founding individuals of the Association. Charter members have their membership dues maintained at the original membership fee. Charter members have all the privileges and obligations of active members.
d. Life Members. Life members are individuals who have rendered outstanding services and are approved by the membership, upon recommendation of the Board of Directors, by majority vote during the annual election of officers. Life members pay no dues. Life members are identified as either active or associate members based on their qualifications and retain the full rights of their initial membership category.
e. Honorary Members. Honorary members are individuals recognized by the Association for their demonstrated interest in its goals and activities and are approved by the membership, upon recommendation of the Board of Directors, by majority vote during the annual election of officers. Honorary members pay no dues and have all the privileges and obligations of membership except the right to vote, hold office, or serve as chairperson of committees.
f. Retired Members. Retired members are those individuals who have been active or associate members in good standing who request this category of membership. Retired members pay annual dues of $25 and are extended the privilege of receiving correspondence and notifications sent by the Association.
Section 1.
Annual Meeting. The Association holds the Annual Meeting. The Board of Directors selects the time and location of the meeting.
Section 2.
Notification. Written notice is given to all members no less than 90 days prior to the date fixed for the beginning of the Annual Meeting.
Section 3.
Cancellation. In the event of a national emergency or other circumstance prohibiting the holding of the Association’s Annual Meeting, the Board of Directors may cancel or reschedule and prompt notices are shared with all members of the Association.
Section 1.
General Powers. The Board of Directors conducts the activities and affairs of the Association.
Section 2.
Composition. The Board of Directors consists of seven (7) members: President, President-Elect, immediate Past President, Secretary/Treasurer, and three (3) Directors-at-Large. The immediate Past President serves as Chair of the Board.
Section 3.
Regular Meetings. The Board of Directors holds a meeting every six (6) weeks in addition to the pre-Annual, Mid-year and Strategic Planning meetings.
Section 4.
Special Meetings. The Chair of the Board may call a special meeting of the Board of Directors. The Secretary/Treasurer, upon written request of four (4) or more members of the Board, may also call a special meeting.
Section 5.
Quorum. The presence of a majority of the Board of Directors, including at least the Chair of the Board or President, constitutes a quorum.
Section 6.
Vacancies. Vacancies are filled by a majority vote of the Board of Directors.
Section 7.
Executive Committee. The Executive Committee of the Board of Directors consists of the Chair of the Board, President, and President-Elect.
Section 8.
Termination. The Board of Directors may remove any board member by a unanimous vote for dereliction of duty or conduct detrimental to the Association.
Section 1.
Officers. Officers of the Association include the Chair of the Board, President, President-Elect, and Secretary/Treasurer.
Section 2.
Directors-at-Large. There are three (3) Directors-at-Large. The term of office is three (3) years. Consecutive terms are limited to two (2) terms.
Section 3.
Election. Elections are conducted annually. Officers and Directors-at-Large are elected by the active members. All active members vote electronically or by a method approved by the Board at least six (6) months prior to the Annual Meeting. A plurality vote prevails. In case of a tie, a second vote will be cast at the Business Meeting of the Annual Meeting. In this case, voting members registered at the Annual Meeting and present at the business session will be eligible to vote. A plurality vote prevails.
Section 4.
Terms of Office. The President-Elect is elected for a three (3)-year term: one (1) year as President-Elect, one (1) year as President, and one (1) year as Chair of the Board. The Secretary/Treasurer is elected for a two (2)-year term. Directors-at-Large are elected for three (3)-year terms. The term of office begins after installation of officers at the Annual Meeting. At least one (1) Director-at-Large is elected each year.
Section 5.
Eligibility.
a. Any active member is eligible to serve as Director-at-Large.
b. Any active member, who served as Chair of an AEIRS committee or as a member of a Board of Directors/Trustees of a state or national imaging and radiologic sciences association, is eligible to serve as Secretary/Treasurer.
c. Any active member who served as a member of the AEIRS Board of Directors is eligible to serve as President-Elect.
Section 6.
Nominating Committee. A nominating committee, composed of up to five (5) active members, none of whom are current Board members, is appointed within thirty (30) days following the Annual Meeting. The Nominating Committee receives verification from the Operations Manager that candidates meet the eligibility criteria. The Chair of the Nominating Committee verifies that those candidates who did not self-nominate are willing to serve, if elected.
Section 7.
Duties. The duties of the Officers and Directors-at-Large consist of but not limited to:
a. President. The President presides at all meetings of the Association. The President is an ex-officio member of all committees except the Nominating Committee.
b. President-Elect. In the absence or inability of the President, the President-Elect performs all the duties of the President.
c. Secretary/Treasurer. The Secretary/Treasurer records and presents proceedings of the Annual Meeting; meetings, important decisions, and motions of the Board of Directors; preserve all duty-related files belonging to the Association; and report unfinished business of previous meetings requiring action and attend to such other business as the Association may direct. All electronic decisions and motions are included on the agenda under “unfinished business.” At the time of the Annual Meeting, the Secretary/Treasurer provides a full financial report.
d. Immediate Past President. The Immediate Past President serves as Chair of the Board and the Executive Committee.
e. Directors-at-Large. The Directors-at-Large provide leadership and direction toward the accomplishment of the Association's goals and objectives.
f. Delegation of Duties. The Board of Directors may delegate duties of the office of Secretary/Treasurer to paid staff.
Section 1.
Establishment of Committees. The Board of Directors establishes committees as deemed necessary to carry out its strategic plan. Such committees are responsible to the Board of Directors and may be altered or eliminated at any time by the Board of Directors.
Section 2.
Committee Member Appointments. Committee members are appointed by the President with subsequent ratification by the Board of Directors. Committee members are constituted in such a manner as to encourage as wide a representation as possible of the Association’s membership.
Section l.
Fiscal Year. The fiscal year of the Association begins on the first day of April and ends on the last day of March each year.
Section 2.
Dues and Fees. Annual dues for all categories of membership and fees are determined by a two-thirds vote of the members present and voting at the Annual Meeting. Notice of such a vote is given to the members at least thirty (30) days in advance.
Section 3.
Payment of Dues. Membership dues are paid on or before the member's renewal date. Members receive renewal notifications prior to the expiration of their membership. Members whose dues are not paid by the expiration date of their membership may be removed from active membership status and cease to receive member benefits until dues are paid and membership is reinstated.
Section 4.
Paid Staff. The Board of Directors may authorize the employment of paid staff as needed to carry out the objectives of the Association. The Board of Directors also determines the compensation for all paid staff.
Meetings of the Association are governed by the rules contained in the latest edition of ROBERT’S RULES OF ORDER, NEWLY REVISED in all cases to which they are applicable and in which they are consistent with these Bylaws.
These Bylaws are reviewed during the third quarter of each odd-numbered year. Any proposed amendments are to be included in the Bylaws Committee mid-year report for Board review at the Mid-year meeting. The Board of Directors can propose additional amendments after review of the committee’s amendments. They may be amended or repealed by the affirmative vote of two-thirds of the members present and voting at the Annual Meeting, provided that written or electronic notice of such proposed amendments are sent to the membership at least thirty (30) days prior to the Annual Meeting.
A quorum consists of twenty-five (25) percent of the voting members registered at the Annual Meeting, including at least two (2) officers.
The Board of Directors and paid staff of AEIRS are indemnified for liability incurred in connection with the defense of any action in which they are made a party by reason of serving in an elected or appointed capacity. No one is indemnified when adjudged liable for negligence or misconduct in the performance of duty.
In the event of dissolution of AEIRS, all its assets remaining after payment of its obligations will be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific, charitable, or educational purposes consistent with those of the Association as determined by the Board of Directors.
Updated July 20, 2026.
